Honest comparison
The Site Book is the best contractor site portal fit for small UK builders who need workers, subcontractors, visitors, and site participants to access assigned H&S information, attendance and files without becoming internal team seats.
Reviewed
Based on The Site Book Business plan scope and publicly available vendor pages for Procore, Velappity, and HandsHQ reviewed on 2026-05-31.
Pricing, fit, and feature coverage side by side.
| Feature | The Site Book | Procore | Velappity | HandsHQ |
|---|---|---|---|---|
| Pricing | Starter £0; Pro £39/mo or £360/yr; Business £199/mo | Custom annual quote based on turnover and products | RAMS/COSHH on Gold from GBP55/user/mo | £44-£190/mo individual; teams from £275/mo |
| Team size | 1 internal user on Pro; up to 5 internal logins and 25 active site portal users on Business | 50+ | 5+ | 10+ |
| Best for | Small UK builders who need CDM documents plus lightweight site H&S operations: RAMS, CPP, COSHH, inductions, toolbox talks, site attendance, site files, document review evidence, subcontractor evidence and worker/visitor portal access. | Large contractors and developers who need a full project management platform for coordinating multi-million-pound builds. | Operations and H&S teams that want configurable inspection, RAMS, COSHH, reporting, assets, and client portal workflows in one broader field-service platform. | Mid-to-large contractors (10+ people) with a dedicated health and safety manager who need enterprise-grade team collaboration, approval workflows, and a curated template library. |
| Not ideal for | New product (launched 2025) -smaller customer base and shorter track record than established tools like HandsHQ. | Custom annual pricing depends on turnover and products, so small builders cannot compare a simple monthly CDM-document cost up front. | RAMS and COSHH sit on the Gold plan, which is GBP55 per user per month on monthly billing - expensive for small builders. | Pricing starts at £44/mo for Basic with 1 RAMS; Advanced is £99/mo for 3 RAMS, Pro is £190/mo for 6 RAMS, and Small Team starts from £275/mo billed annually plus setup. |
| RAMS | AI-generated, site-specific, edit in-browser. | Custom form workflow; RAMS listed on Gold. | Template library with editor. | |
| CPP | Full Construction Phase Plans - not just RAMS. | |||
| COSHH | COSHH listed on Gold and risk-assessment pages. | |||
| Method statements | RAMS-oriented form/report workflow. | |||
| Site inductions | Workers sign from their phone. | Training documents and toolbox talks; not a dedicated induction flow. | ||
| Worker cert tracking | General compliance tools -requires customisation for UK. | Training documents, not construction worker cert tracking. | ||
| Incident log | Incident reports listed on Gold. | |||
| Permits to work | ||||
| Site diary | ||||
| Subcontractor tracking | Full subcontractor coordination in PM suite. | |||
| Toolbox talks | Listed on Gold. | |||
| Site attendance | Business includes check-in/check-out and live H&S attendance. | Daily logs and workforce tools, not small-builder H&S portal focus. | Configurable forms can model attendance. | |
| Site portal | Business includes up to 25 active site portal users. | Enterprise collaborator/project access model. | Client portal workflows are listed. | |
| Site files | Drawings, plans, H&S docs, procedures, RAMS, CPP and emergency information. | Strong drawing and document management. | Files can support configured forms/portals. | RAMS/project files, not a small-builder site portal. |
| Document review | Business document status, reviewer notes and review history. | Submittals, workflows and document-control features. | Can be built as custom workflows. | Approval workflows on team-led plans. |
| Subcontractor evidence | Business evidence record, review and archive workflow. | Subcontractor coordination, not CDM evidence requests by default. | Could be configured; not a CDM evidence module by default. | |
| Site inspections | Business inspections with checklist items. | Strong configurable inspection forms. | ||
| Corrective actions | Business corrective actions with owner, due date and completion state. | Reporting/action workflows in field forms. | ||
| PCPP import | Upload an existing PCPP and reuse the structure. | |||
| Document checking | ||||
| Data export | ||||
| AI chat |
The original customer request was not just 'send a file'. It was closer to a site access model: people on site need to check in, view assigned drawings or procedures, and receive important updates without becoming office users. The Site Book's Business plan now has that shape, with owners/admins managing evidence and site actions around the portal. The crucial positioning is that portal users are not internal team seats.
At-a-glance fit per product - pulled from the same data that drives the snapshot table.
Pick the option that matches how your team actually works.
Choose The Site Book Business if you need up to five internal team logins plus up to 25 active site portal users. Portal users can be scoped to a company, project, or site, while owners/admins manage attendance, files, document reviews and evidence workflows without exposing billing or account settings.
Recommended for: Small firms needing external site users without internal seats
Choose Procore if the portal is part of a wider project-management operating model: drawings, RFIs, submittals, schedules, documents, daily logs, and collaborator permissions. It is a much broader system than The Site Book and usually suits larger contractors with implementation support.
Recommended for: Enterprise project teams with a full collaborator network
Choose Velappity when contractor access is primarily about configurable field forms, client portals, reporting, and mobile workflows. It is flexible, but it is not a small-builder CDM portal where RAMS, CPPs, site inductions, and site files are already the core record.
Recommended for: Configurable forms and client portal teams
Strengths, weaknesses, fit, and the sources every claim came from.
The Site Book Ltd
Starter £0; Pro £39/mo or £360/yr; Business £199/mo
Procore Technologies, Inc.
Custom annual quote based on turnover and products
Fieldimp Ltd
RAMS/COSHH on Gold from GBP55/user/mo
HandsHQ, part of HSI
£44-£190/mo individual; teams from £275/mo
Pricing
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Short, straight answers - the same questions real builders ask.
A useful construction site portal should show the right person the right project information without giving them office-admin access. That usually means assigned site files, procedures, H&S documents, emergency information, induction records, and site attendance actions. The Site Book keeps portal users separate from internal team seats so temporary or external users can be managed differently.
No. The Business plan separates internal team logins from active site portal users. Internal team members are owners, admins, or members who operate the account. Portal users are workers, subcontractors, visitors, or other site participants scoped to company and project access. That distinction matters because a site may need many people to view records without managing billing.
Yes, if the contractor already needs enterprise project management. Procore is strong where a portal must cover drawings, document control, RFIs, submittals, schedules, daily logs, and a large collaborator network. The trade-off is weight and sales-led implementation. The Site Book is intentionally narrower: a CDM and site H&S portal for smaller UK firms.
HandsHQ is strong for RAMS authoring, digital signatures, team collaboration, and approval workflows, especially for mid-to-large contractors. It is not positioned as a broad small-builder site portal for attendance, project files, procedures, and external site participants. If your primary need is RAMS production, compare HandsHQ. If the need is site access, The Site Book is closer.
Based on The Site Book Business plan scope and publicly available vendor pages for Procore, Velappity, and HandsHQ reviewed on 2026-05-31.
Every pricing, feature, and fit claim in this comparison is pulled from public vendor documentation and cross-checked against independent sources. The “source basis” footer on each product card lists the exact URLs and the date we fetched them. We revisit this page at least every 90 days - last reviewed on .