The Site Book Business is the best contractor site portal for small UK builders: up to 10 internal team logins plus up to 50 active site portal users, so workers, subcontractors and visitors get project-scoped access to assigned H&S information, site files, attendance and document reviews without becoming internal seats. Procore suits enterprise project teams with a full collaborator network, Velappity is configurable-forms-led, and HandsHQ is RAMS-led rather than portal-first.
The Site Book is the best contractor site portal fit for small UK builders who need workers, subcontractors, visitors, and site participants to access assigned H&S information, attendance and files without becoming internal team seats.
Starter £0; Pro £39/mo or £360/yr; Business £199/mo
Custom annual quote based on turnover and products
RAMS/COSHH on Gold from GBP50/user/mo (annual; GBP55 monthly)
£44-£190/mo individual; teams from £275/mo
Team size
1 internal user on Pro; 10 management logins and 50 active site portal users on Business. Any invited seat can be a field-only Site Supervisor limited to assigned sites/projects. Worker document signing has no per-signature charge; Business can optionally require a 4-digit PIN for shared-link sign-off, and project workers count as active portal users while assigned
50+
5+
One-person RAMS accounts through to enterprise teams
Best for
UK builders and principal contractors - from sole traders to builder-run firms of around 50 staff - who need CDM documents plus lightweight site H&S operations: RAMS, CPP, COSHH, inductions, toolbox talks, site attendance, site files, document review evidence, subcontractor evidence and worker/visitor portal access.
Large contractors and developers who need a full project management platform for coordinating multi-million-pound builds.
Operations and H&S teams that want configurable inspection, RAMS, COSHH, reporting, assets, and client portal workflows in one broader field-service platform.
Individuals who want a template-led RAMS subscription and organisations with a dedicated health and safety function that need formal RAMS governance, approvals and integrations.
Not ideal for
New product (launched 2026) -smaller customer base and shorter track record than established tools like HandsHQ.
Custom annual pricing depends on turnover and products, so small builders cannot compare a simple monthly CDM-document cost up front.
RAMS and COSHH sit on the Gold plan, which is GBP50 per user per month billed annually (GBP55 on monthly billing) - expensive for small builders.
Pricing starts at £44/mo for Basic with 1 RAMS; Advanced is £99/mo for 3 RAMS, Pro is £190/mo for 6 RAMS, and Small Team starts from £275/mo billed annually plus setup.
RAMS
AI-generated, site-specific, edit in-browser.
Document management module -manual creation, no UK-specific RAMS generator.
Custom form workflow; RAMS listed on Gold.
Template library with editor.
CPP
Full Construction Phase Plans - not just RAMS.
Included on team plans and annual individual plans.
COSHH
Standalone COSHH document + site-specific register, SDS upload with extraction, and construction-focused library entries that appear in search only after review.
No UK substance database -custom forms only.
COSHH listed on Gold and risk-assessment pages.
Unlimited assessments on Advanced and above; 15,000+ substance library advertised.
Method statements
RAMS-oriented form/report workflow.
Site inductions
Workers sign from their phone - on Business, key H&S details are readable in 9 languages.
Training documents and toolbox talks; not a dedicated induction flow.
Not listed in the current RAMS product feature set.
Multilingual inductions (9 languages)
On the Business plan, workers read and acknowledge key H&S details in 9 languages; the language used is recorded in the audit trail and translations are site-team reviewable.
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Worker cert tracking
Cert plus right-to-work evidence records, with expiry reminders.
General compliance tools -requires customisation for UK.
Training documents, not construction worker cert tracking.
Separate Training Register tracks training, certificates and expiry dates and integrates with RAMS.
Incident log
Incident reports listed on Gold.
Permits to work
Site diary
Pro includes editable daily entries; owner/admin deletion is permanent, while a Business Site Supervisor's delete can be restored. Live entries and photo counts appear in the Audit Pack.
Subcontractor tracking
Full subcontractor coordination in PM suite.
Separate Training Register distinguishes employee and subcontractor personnel.
Toolbox talks
Listed on Gold.
Site attendance
Business includes check-in/check-out and live H&S attendance.
Daily logs and workforce tools, not small-builder H&S portal focus.
Configurable forms can model attendance.
Site portal
Business includes up to 50 active site portal users.
Enterprise collaborator/project access model.
Client portal workflows are listed.
Site files
Drawings, plans, H&S docs, procedures, RAMS, CPP and emergency information.
Strong drawing and document management.
Files can support configured forms/portals.
RAMS/project files, not a small-builder site portal.
Document review
Business review status and history, plus optional named-approver routing (accept/reject each version with recorded reasons before issue) and client review via share links.
Submittals, workflows and document-control features.
Can be built as custom workflows.
Approval workflows on team-led plans.
Subcontractor evidence
Business evidence record, review and archive workflow.
Subcontractor coordination, not CDM evidence requests by default.
Could be configured; not a CDM evidence module by default.
Site inspections
Business inspections with checklist items.
Strong configurable inspection forms.
Corrective actions
Business corrective actions with owner, due date and completion state.
Reporting/action workflows in field forms.
PCPP import
Upload an existing PCPP and reuse the structure.
Document checking
Data export
Includes the Audit Pack: one merged PDF covering documents, sign-offs, worker evidence, attendance, incidents, COSHH, permits and up to the latest 500 live Site Diary entries.
RAMS PDFs; Training Register reports and training-matrix export.
AI chat
Procore advertises Procore AI, including grounded answers, agentic workflows and job-specific agents for construction teams.
RAMS / CPP / COSHH generation
The flagship: generates site-specific UK RAMS, CPP and COSHH from a plain-English brief.
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Right to work
Right-to-work evidence records with expiry reminders, alongside cert tracking.
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Mobile app
Workers sign and get inducted from their phone browser with nothing to install; a native builder app is in development, not yet in the public app stores.
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QR / mobile sign-in
Site Control (per-site tier) adds a permanent entrance QR for sign-in/out from the worker's phone.
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Contractor self-onboarding
Site Control (per-site tier) adds contractor self-join via the entrance QR with CSCS upload and approval.
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RFIs
Site Control (per-site tier) adds RFIs - create, attach, comment, answer and close.
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RAMS sign-off (per worker)
Per-worker RAMS sign-off is tracked on Business; an optional 4-digit PIN adds shared-link identity evidence, and Site Control can block check-in until the current version is signed.
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Live people-on-site
Business adds a live people-on-site H&S view plus evacuation and muster roll-call.
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Document-review evidence
Business keeps version history with a per-version record of review, issue and worker acknowledgement.
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Multi-site dashboard & exports
Unlimited projects with account-wide exports and the merged Audit Pack; no cross-site rollup dashboard below the Site Control tier.
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SSOW
Delivered as the method statement inside the RAMS rather than a separate safe-system-of-work document.
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Reading this table: a tick means supported, a dash means partly supported, and a cross means we checked and it is not supported. An em dash (—) means we have not verified that capability for that product either way — treat it as unknown, not as a missing feature, and check with the vendor.
Why this matters
The original customer request was not just 'send a file'. It was closer to a site access model: people on site need to check in, view assigned drawings or procedures, and receive important updates without becoming office users. The Site Book's Business plan now has that shape, with owners/admins managing evidence and site actions around the portal. The crucial positioning is that portal users are not internal team seats.
Who each tool is for
At-a-glance fit per product - pulled from the same data that drives the snapshot table.
The Site Book
Best for
UK builders and principal contractors - from sole traders to builder-run firms of around 50 staff - who need CDM documents plus lightweight site H&S operations: RAMS, CPP, COSHH, inductions, toolbox talks, site attendance, site files, document review evidence, subcontractor evidence and worker/visitor portal access.
Not ideal for
New product (launched 2026) -smaller customer base and shorter track record than established tools like HandsHQ.
Team size
1 internal user on Pro; 10 management logins and 50 active site portal users on Business. Any invited seat can be a field-only Site Supervisor limited to assigned sites/projects. Worker document signing has no per-signature charge; Business can optionally require a 4-digit PIN for shared-link sign-off, and project workers count as active portal users while assigned
Procore
Best for
Large contractors and developers who need a full project management platform for coordinating multi-million-pound builds.
Not ideal for
Custom annual pricing depends on turnover and products, so small builders cannot compare a simple monthly CDM-document cost up front.
Team size
50+
Velappity
Best for
Operations and H&S teams that want configurable inspection, RAMS, COSHH, reporting, assets, and client portal workflows in one broader field-service platform.
Not ideal for
RAMS and COSHH sit on the Gold plan, which is GBP50 per user per month billed annually (GBP55 on monthly billing) - expensive for small builders.
Team size
5+
HandsHQ
Best for
Individuals who want a template-led RAMS subscription and organisations with a dedicated health and safety function that need formal RAMS governance, approvals and integrations.
Not ideal for
Pricing starts at £44/mo for Basic with 1 RAMS; Advanced is £99/mo for 3 RAMS, Pro is £190/mo for 6 RAMS, and Small Team starts from £275/mo billed annually plus setup.
Team size
One-person RAMS accounts through to enterprise teams
The bottom line
Pick the option that matches how your team actually works.
Choose The Site Book if…
Choose The Site Book Business if you need up to 10 internal team logins plus up to 50 active site portal users. Portal users can be scoped to a company, project, or site, while owners/admins manage attendance, files, document reviews and evidence workflows without exposing billing or account settings.
Recommended for: Small firms needing external site users without internal seats
Choose Procore if…
Choose Procore if the portal is part of a wider project-management operating model: drawings, RFIs, submittals, schedules, documents, daily logs, and collaborator permissions. It is a much broader system than The Site Book and usually suits larger contractors with implementation support.
Recommended for: Enterprise project teams with a full collaborator network
Choose Velappity if…
Choose Velappity when contractor access is primarily about configurable field forms, client portals, reporting, and mobile workflows. It is flexible, but it is not a small-builder CDM portal where RAMS, CPPs, site inductions, and site files are already the core record.
Recommended for: Configurable forms and client portal teams
Why switch to The Site Book
✓Business separates up to 10 internal team logins from up to 50 active site portal users.
✓Portal users can represent workers, subcontractors, visitors, and other site participants without billing/admin access.
✓Project-scoped portal access keeps site documents and attendance records tied to the correct job.
✓The portal is part of the main web product, so the claim does not depend on native app support.
✓RAMS, CPPs, inductions, toolbox talks, site files, attendance, document reviews and subcontractor evidence sit in one small-builder workflow.
Full breakdown per product
Strengths, weaknesses, fit, and the sources every claim came from.
Starter £0; Pro £39/mo or £360/yr; Business £199/mo
Best for
UK builders and principal contractors - from sole traders to builder-run firms of around 50 staff - who need CDM documents plus lightweight site H&S operations: RAMS, CPP, COSHH, inductions, toolbox talks, site attendance, site files, document review evidence, subcontractor evidence and worker/visitor portal access.
Team size
1 internal user on Pro; 10 management logins and 50 active site portal users on Business. Any invited seat can be a field-only Site Supervisor limited to assigned sites/projects. Worker document signing has no per-signature charge; Business can optionally require a 4-digit PIN for shared-link sign-off, and project workers count as active portal users while assigned
Sweet spot
A builder-run principal contractor on a domestic or commercial project who needs ready-to-sign CDM documents, worker sign-off, a live people-on-site view, practical site files, subcontractor evidence records and lightweight inspections/actions - without a dedicated H&S department to run them.
Strengths
UK construction compliance tool that ships RAMS + CPP + COSHH + inductions (readable and acknowledgeable in 9 worker languages on Business, with the language audit-recorded) + worker sign-off, including optional 4-digit shared-link PIN evidence on Business, plus site attendance, portal users, site files, document reviews, subcontractor evidence and inspections/actions.
Generate a site-specific RAMS first draft from a natural-language brief in under five minutes, ready for competent-person review - not a template library you hand-fill.
Controlled document workflow without an enterprise contract: version history and a recorded issue confirmation before a document is shared with a client or downloaded in the app on every plan, re-sign on revision with superseded signatures preserved plus PCPP import, cert tracking and document checking from the £39/month Pro plan - and on Business, optional named-approver routing (a designated approver accepts or rejects each version, with recorded reasons, before it can be issued) plus client approve/reject/request-changes via share links.
Transparent pricing: Starter £0, Pro £39/month or £360/year, Business £199/month with 10 management logins and 50 active site portal users. Worker document signing has no per-signature charge; project workers count as active portal users while assigned.
Build RAMS for any trade - add your own work types and method statements alongside the built-in library, reusable across projects, including a ready-made Commercial Solar PV group. Save a finished job as a reusable project template, or clone it, so the next job of the same shape starts from your own setup.
COSHH goes deep: a standalone COSHH assessment document, upload-a-Safety-Data-Sheet extraction, a site-specific substance register and an expert-reviewed library - plus per-worker RAMS sign-off and a one-click Audit Pack covering documents, sign-offs, worker evidence, attendance, incidents, COSHH, permits and up to the latest 500 live Site Diary entries.
Weaknesses
New product (launched 2026) -smaller customer base and shorter track record than established tools like HandsHQ.
Procore integration is in final testing rather than publicly launched -until it ships, compliance docs export as PDFs rather than syncing into Procore. A public REST API and signed webhooks are live on the Site Control tier; Autodesk Construction Cloud is not integrated.
Site files are a practical portal for drawings, plans and procedures, not formal drawing revision control.
UK-focused content (CDM 2015, HSE guidance) -international contractors on non-UK projects would need to adapt the output.
Check the product detail
These maintained Help Centre guides show exactly how the controls behind this comparison work.
RAMS/COSHH on Gold from GBP50/user/mo (annual; GBP55 monthly)
Best for
Operations and H&S teams that want configurable inspection, RAMS, COSHH, reporting, assets, and client portal workflows in one broader field-service platform.
Team size
5+
Sweet spot
A multi-site contractor or compliance service provider with time to build custom forms and a budget for per-user Gold-tier access.
Strengths
Flexible form builder can support RAMS, inspections, COSHH, assets, reporting, and client portals in one configurable platform.
Mobile app and offline sync fit field teams that need to complete risk forms on site and report back later.
Public pricing and a free tier make the entry path clearer than demo-only enterprise EHS tools.
Weaknesses
RAMS and COSHH sit on the Gold plan, which is GBP50 per user per month billed annually (GBP55 on monthly billing) - expensive for small builders.
Requires custom form setup before it feels tailored; The Site Book generates construction documents from the project brief immediately.
No dedicated CPP, PCPP import, permits, site diary, or subcontractor tracking for a full CDM 2015 project pack.
Individuals who want a template-led RAMS subscription and organisations with a dedicated health and safety function that need formal RAMS governance, approvals and integrations.
Team size
One-person RAMS accounts through to enterprise teams
Sweet spot
A buyer who values a large curated RAMS and COSHH library, with published individual allowances or team workflows organised by user band.
Strengths
Established compliance platform with published customer case studies across UK high-risk work.
Now part of HSI, with HSI's acquisition announcement citing more than 2,000 client organisations.
Curated RAMS library plus a COSHH library advertised at more than 15,000 substances.
Published individual pricing offers direct signup; team tiers publish user bands and prices before a sales conversation.
Digital RAMS signatures, approvals, review history and integrations suit dedicated H&S teams producing documents regularly.
Weaknesses
Pricing starts at £44/mo for Basic with 1 RAMS; Advanced is £99/mo for 3 RAMS, Pro is £190/mo for 6 RAMS, and Small Team starts from £275/mo billed annually plus setup.
HSI ownership may be a positive for enterprise buyers, but small UK builders may prefer a UK-SME-first product roadmap.
The public RAMS and Training Register feature sets do not list a built-in incident log, permits-to-work, site diary, attendance workflow or general site portal.
Individual RAMS plans offer direct signup, while team plans are billed annually plus a setup fee and higher-capability packages remain sales-assisted.
Short, straight answers - the same questions real builders ask.
What should a contractor site portal include?
A useful construction site portal should show the right person the right project information without giving them office-admin access. That usually means assigned site files, procedures, H&S documents, emergency information, induction records, and site attendance actions. The Site Book keeps portal users separate from internal team seats so temporary or external users can be managed differently.
Do portal users count as The Site Book team seats?
No. The Business plan separates internal team logins from active site portal users. Internal team members are owners, admins, or members who operate the account. Portal users are workers, subcontractors, visitors, or other site participants scoped to company and project access. That distinction matters because a site may need many people to view records without managing billing.
Is Procore a stronger portal for large contractors?
Yes, if the contractor already needs enterprise project management. Procore is strong where a portal must cover drawings, document control, RFIs, submittals, schedules, daily logs, and a large collaborator network. The trade-off is weight and sales-led implementation. The Site Book is intentionally narrower: a CDM and site H&S portal for smaller UK firms.
Can HandsHQ be a contractor portal alternative?
HandsHQ is strong for RAMS authoring, digital signatures, team collaboration, and approval workflows, especially for mid-to-large contractors. It is not positioned as a broad small-builder site portal for attendance, project files, procedures, and external site participants. If your primary need is RAMS production, compare HandsHQ. If the need is site access, The Site Book is closer.
How many portal users do I get on The Site Book Business plan?
The Business plan separates up to 10 internal team logins from up to 50 active site portal users. Internal logins are for the owners, admins and members who operate the account, manage billing and run evidence workflows. Portal users are the workers, subcontractors, visitors and other site participants who need project-scoped access to assigned files, procedures and attendance actions. Because the two are counted separately, a busy site can involve many people without pushing you into extra internal seats.
How we built this comparison
Based on The Site Book Business plan scope and publicly available vendor pages for Procore, Velappity, and HandsHQ reviewed on 2026-05-31.
Every pricing, feature, and fit claim in this comparison is checked against public vendor documentation and, where relevant, independent sources. The “source basis” footer on each product card lists the exact URLs and the date we fetched them. The internal freshness dashboard flags source evidence after 45 days; priority pricing is scheduled for monthly review and feature or ownership claims for quarterly review. Last reviewed on .
UK construction compliance tool that ships RAMS + CPP + COSHH + inductions (readable and acknowledgeable in 9 worker languages on Business, with the language audit-recorded) + worker sign-off, including optional 4-digit shared-link PIN evidence on Business, plus site attendance, portal users, site files, document reviews, subcontractor evidence and inspections/actions.
Generate a site-specific RAMS first draft from a natural-language brief in under five minutes, ready for competent-person review - not a template library you hand-fill.
Controlled document workflow without an enterprise contract: version history and a recorded issue confirmation before a document is shared with a client or downloaded in the app on every plan, re-sign on revision with superseded signatures preserved plus PCPP import, cert tracking and document checking from the £39/month Pro plan - and on Business, optional named-approver routing (a designated approver accepts or rejects each version, with recorded reasons, before it can be issued) plus client approve/reject/request-changes via share links.
Transparent pricing: Starter £0, Pro £39/month or £360/year, Business £199/month with 10 management logins and 50 active site portal users. Worker document signing has no per-signature charge; project workers count as active portal users while assigned.
Build RAMS for any trade - add your own work types and method statements alongside the built-in library, reusable across projects, including a ready-made Commercial Solar PV group. Save a finished job as a reusable project template, or clone it, so the next job of the same shape starts from your own setup.
COSHH goes deep: a standalone COSHH assessment document, upload-a-Safety-Data-Sheet extraction, a site-specific substance register and an expert-reviewed library - plus per-worker RAMS sign-off and a one-click Audit Pack covering documents, sign-offs, worker evidence, attendance, incidents, COSHH, permits and up to the latest 500 live Site Diary entries.
