The Site Book is the best document-sharing portal for small UK builders: assigned site users get project-scoped access to drawings, plans, procedures, RAMS, CPPs, emergency information and H&S files, with update notifications and review evidence recorded against each document. It is a practical site files portal, not formal drawing revision control - Procore remains stronger for enterprise drawing management, RFIs, submittals and markups, while HandsHQ is RAMS-led and Velappity is forms-led.
The Site Book is the focused document-sharing portal for small UK builders who need drawings, procedures, H&S files, site records and update notifications visible to assigned site users; Procore remains stronger for formal enterprise drawing revision control.
Starter £0; Pro £39/mo or £360/yr; Business £199/mo
Custom annual quote based on turnover and products
£44-£190/mo individual; teams from £275/mo
RAMS/COSHH on Gold from GBP50/user/mo (annual; GBP55 monthly)
Team size
1 internal user on Pro; 10 management logins and 50 active site portal users on Business. Any invited seat can be a field-only Site Supervisor limited to assigned sites/projects. Worker document signing has no per-signature charge; Business can optionally require a 4-digit PIN for shared-link sign-off, and project workers count as active portal users while assigned
50+
One-person RAMS accounts through to enterprise teams
5+
Best for
UK builders and principal contractors - from sole traders to builder-run firms of around 50 staff - who need CDM documents plus lightweight site H&S operations: RAMS, CPP, COSHH, inductions, toolbox talks, site attendance, site files, document review evidence, subcontractor evidence and worker/visitor portal access.
Large contractors and developers who need a full project management platform for coordinating multi-million-pound builds.
Individuals who want a template-led RAMS subscription and organisations with a dedicated health and safety function that need formal RAMS governance, approvals and integrations.
Operations and H&S teams that want configurable inspection, RAMS, COSHH, reporting, assets, and client portal workflows in one broader field-service platform.
Not ideal for
New product (launched 2026) -smaller customer base and shorter track record than established tools like HandsHQ.
Custom annual pricing depends on turnover and products, so small builders cannot compare a simple monthly CDM-document cost up front.
Pricing starts at £44/mo for Basic with 1 RAMS; Advanced is £99/mo for 3 RAMS, Pro is £190/mo for 6 RAMS, and Small Team starts from £275/mo billed annually plus setup.
RAMS and COSHH sit on the Gold plan, which is GBP50 per user per month billed annually (GBP55 on monthly billing) - expensive for small builders.
RAMS
AI-generated, site-specific, edit in-browser.
Document management module -manual creation, no UK-specific RAMS generator.
Template library with editor.
Custom form workflow; RAMS listed on Gold.
CPP
Full Construction Phase Plans - not just RAMS.
Included on team plans and annual individual plans.
COSHH
Standalone COSHH document + site-specific register, SDS upload with extraction, and construction-focused library entries that appear in search only after review.
No UK substance database -custom forms only.
Unlimited assessments on Advanced and above; 15,000+ substance library advertised.
COSHH listed on Gold and risk-assessment pages.
Method statements
RAMS-oriented form/report workflow.
Site inductions
Workers sign from their phone - on Business, key H&S details are readable in 9 languages.
Not listed in the current RAMS product feature set.
Training documents and toolbox talks; not a dedicated induction flow.
Multilingual inductions (9 languages)
On the Business plan, workers read and acknowledge key H&S details in 9 languages; the language used is recorded in the audit trail and translations are site-team reviewable.
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Worker cert tracking
Cert plus right-to-work evidence records, with expiry reminders.
General compliance tools -requires customisation for UK.
Separate Training Register tracks training, certificates and expiry dates and integrates with RAMS.
Training documents, not construction worker cert tracking.
Incident log
Incident reports listed on Gold.
Permits to work
Site diary
Pro includes editable daily entries; owner/admin deletion is permanent, while a Business Site Supervisor's delete can be restored. Live entries and photo counts appear in the Audit Pack.
Subcontractor tracking
Full subcontractor coordination in PM suite.
Separate Training Register distinguishes employee and subcontractor personnel.
Toolbox talks
Listed on Gold.
Site attendance
Business includes check-in/check-out and live H&S attendance.
Daily logs and workforce tools, not small-builder H&S portal focus.
Configurable forms can model attendance.
Site portal
Business includes up to 50 active site portal users.
Enterprise collaborator/project access model.
Client portal workflows are listed.
Site files
Drawings, plans, H&S docs, procedures, RAMS, CPP and emergency information.
Strong drawing and document management.
RAMS/project files, not a small-builder site portal.
Files can support configured forms/portals.
Document review
Business review status and history, plus optional named-approver routing (accept/reject each version with recorded reasons before issue) and client review via share links.
Submittals, workflows and document-control features.
Approval workflows on team-led plans.
Can be built as custom workflows.
Subcontractor evidence
Business evidence record, review and archive workflow.
Subcontractor coordination, not CDM evidence requests by default.
Could be configured; not a CDM evidence module by default.
Site inspections
Business inspections with checklist items.
Strong configurable inspection forms.
Corrective actions
Business corrective actions with owner, due date and completion state.
Reporting/action workflows in field forms.
PCPP import
Upload an existing PCPP and reuse the structure.
Document checking
Data export
Includes the Audit Pack: one merged PDF covering documents, sign-offs, worker evidence, attendance, incidents, COSHH, permits and up to the latest 500 live Site Diary entries.
RAMS PDFs; Training Register reports and training-matrix export.
AI chat
Procore advertises Procore AI, including grounded answers, agentic workflows and job-specific agents for construction teams.
RAMS / CPP / COSHH generation
The flagship: generates site-specific UK RAMS, CPP and COSHH from a plain-English brief.
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Right to work
Right-to-work evidence records with expiry reminders, alongside cert tracking.
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Mobile app
Workers sign and get inducted from their phone browser with nothing to install; a native builder app is in development, not yet in the public app stores.
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QR / mobile sign-in
Site Control (per-site tier) adds a permanent entrance QR for sign-in/out from the worker's phone.
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Contractor self-onboarding
Site Control (per-site tier) adds contractor self-join via the entrance QR with CSCS upload and approval.
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RFIs
Site Control (per-site tier) adds RFIs - create, attach, comment, answer and close.
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RAMS sign-off (per worker)
Per-worker RAMS sign-off is tracked on Business; an optional 4-digit PIN adds shared-link identity evidence, and Site Control can block check-in until the current version is signed.
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Live people-on-site
Business adds a live people-on-site H&S view plus evacuation and muster roll-call.
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Document-review evidence
Business keeps version history with a per-version record of review, issue and worker acknowledgement.
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Multi-site dashboard & exports
Unlimited projects with account-wide exports and the merged Audit Pack; no cross-site rollup dashboard below the Site Control tier.
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SSOW
Delivered as the method statement inside the RAMS rather than a separate safe-system-of-work document.
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Reading this table: a tick means supported, a dash means partly supported, and a cross means we checked and it is not supported. An em dash (—) means we have not verified that capability for that product either way — treat it as unknown, not as a missing feature, and check with the vendor.
Why this matters
There is a real positioning line to hold here. The Site Book can now share drawings, procedures, H&S files, site information and update notifications with assigned portal users, while keeping related review/evidence records in the project. It should not claim full drawing revision control. That honesty is useful commercially: small builders often need controlled access to practical site information, while enterprise contractors may need Procore-style document management.
Who each tool is for
At-a-glance fit per product - pulled from the same data that drives the snapshot table.
The Site Book
Best for
UK builders and principal contractors - from sole traders to builder-run firms of around 50 staff - who need CDM documents plus lightweight site H&S operations: RAMS, CPP, COSHH, inductions, toolbox talks, site attendance, site files, document review evidence, subcontractor evidence and worker/visitor portal access.
Not ideal for
New product (launched 2026) -smaller customer base and shorter track record than established tools like HandsHQ.
Team size
1 internal user on Pro; 10 management logins and 50 active site portal users on Business. Any invited seat can be a field-only Site Supervisor limited to assigned sites/projects. Worker document signing has no per-signature charge; Business can optionally require a 4-digit PIN for shared-link sign-off, and project workers count as active portal users while assigned
Procore
Best for
Large contractors and developers who need a full project management platform for coordinating multi-million-pound builds.
Not ideal for
Custom annual pricing depends on turnover and products, so small builders cannot compare a simple monthly CDM-document cost up front.
Team size
50+
HandsHQ
Best for
Individuals who want a template-led RAMS subscription and organisations with a dedicated health and safety function that need formal RAMS governance, approvals and integrations.
Not ideal for
Pricing starts at £44/mo for Basic with 1 RAMS; Advanced is £99/mo for 3 RAMS, Pro is £190/mo for 6 RAMS, and Small Team starts from £275/mo billed annually plus setup.
Team size
One-person RAMS accounts through to enterprise teams
Velappity
Best for
Operations and H&S teams that want configurable inspection, RAMS, COSHH, reporting, assets, and client portal workflows in one broader field-service platform.
Not ideal for
RAMS and COSHH sit on the Gold plan, which is GBP50 per user per month billed annually (GBP55 on monthly billing) - expensive for small builders.
Team size
5+
The bottom line
Pick the option that matches how your team actually works.
Choose The Site Book if…
Choose The Site Book Business if site users need project-scoped access to drawings or plans, H&S documents, RAMS, CPPs, procedures, emergency information, important update links and related review/evidence records. It is a practical site files portal, not a formal drawing register or enterprise document-control system.
Recommended for: Small builders sharing H&S files and site procedures
Choose Procore if…
Choose Procore where the real need is drawing management, revision control, markups, RFIs, submittals, specifications, document management, and collaborator workflows across a major project team. Its drawing and project-management depth is much broader than The Site Book's v1 site files portal.
Recommended for: Large contractors needing drawing revision control
Choose HandsHQ if…
Choose HandsHQ if the document-sharing requirement is mainly RAMS and method statements with approval workflows, digital signatures, project folders, and content libraries. The Site Book is a broader small-builder CDM and site portal, but HandsHQ remains a serious RAMS-led option.
Recommended for: RAMS-led teams sharing method statements
Why switch to The Site Book
✓Business adds project-scoped site files for drawings, H&S documents, procedures, RAMS, CPPs, and emergency information.
✓Portal users only see assigned project or site files, keeping external access separate from account administration.
✓Important file or procedure updates can be sent with email notifications and copyable links.
✓The product is honest about v1 scope: practical site files portal, not formal drawing revision control.
✓Files sit beside site attendance, inductions, worker sign-off, document reviews, subcontractor evidence and the wider CDM project pack.
Full breakdown per product
Strengths, weaknesses, fit, and the sources every claim came from.
Starter £0; Pro £39/mo or £360/yr; Business £199/mo
Best for
UK builders and principal contractors - from sole traders to builder-run firms of around 50 staff - who need CDM documents plus lightweight site H&S operations: RAMS, CPP, COSHH, inductions, toolbox talks, site attendance, site files, document review evidence, subcontractor evidence and worker/visitor portal access.
Team size
1 internal user on Pro; 10 management logins and 50 active site portal users on Business. Any invited seat can be a field-only Site Supervisor limited to assigned sites/projects. Worker document signing has no per-signature charge; Business can optionally require a 4-digit PIN for shared-link sign-off, and project workers count as active portal users while assigned
Sweet spot
A builder-run principal contractor on a domestic or commercial project who needs ready-to-sign CDM documents, worker sign-off, a live people-on-site view, practical site files, subcontractor evidence records and lightweight inspections/actions - without a dedicated H&S department to run them.
Strengths
UK construction compliance tool that ships RAMS + CPP + COSHH + inductions (readable and acknowledgeable in 9 worker languages on Business, with the language audit-recorded) + worker sign-off, including optional 4-digit shared-link PIN evidence on Business, plus site attendance, portal users, site files, document reviews, subcontractor evidence and inspections/actions.
Generate a site-specific RAMS first draft from a natural-language brief in under five minutes, ready for competent-person review - not a template library you hand-fill.
Controlled document workflow without an enterprise contract: version history and a recorded issue confirmation before a document is shared with a client or downloaded in the app on every plan, re-sign on revision with superseded signatures preserved plus PCPP import, cert tracking and document checking from the £39/month Pro plan - and on Business, optional named-approver routing (a designated approver accepts or rejects each version, with recorded reasons, before it can be issued) plus client approve/reject/request-changes via share links.
Transparent pricing: Starter £0, Pro £39/month or £360/year, Business £199/month with 10 management logins and 50 active site portal users. Worker document signing has no per-signature charge; project workers count as active portal users while assigned.
Build RAMS for any trade - add your own work types and method statements alongside the built-in library, reusable across projects, including a ready-made Commercial Solar PV group. Save a finished job as a reusable project template, or clone it, so the next job of the same shape starts from your own setup.
COSHH goes deep: a standalone COSHH assessment document, upload-a-Safety-Data-Sheet extraction, a site-specific substance register and an expert-reviewed library - plus per-worker RAMS sign-off and a one-click Audit Pack covering documents, sign-offs, worker evidence, attendance, incidents, COSHH, permits and up to the latest 500 live Site Diary entries.
Weaknesses
New product (launched 2026) -smaller customer base and shorter track record than established tools like HandsHQ.
Procore integration is in final testing rather than publicly launched -until it ships, compliance docs export as PDFs rather than syncing into Procore. A public REST API and signed webhooks are live on the Site Control tier; Autodesk Construction Cloud is not integrated.
Site files are a practical portal for drawings, plans and procedures, not formal drawing revision control.
UK-focused content (CDM 2015, HSE guidance) -international contractors on non-UK projects would need to adapt the output.
Check the product detail
These maintained Help Centre guides show exactly how the controls behind this comparison work.
Individuals who want a template-led RAMS subscription and organisations with a dedicated health and safety function that need formal RAMS governance, approvals and integrations.
Team size
One-person RAMS accounts through to enterprise teams
Sweet spot
A buyer who values a large curated RAMS and COSHH library, with published individual allowances or team workflows organised by user band.
Strengths
Established compliance platform with published customer case studies across UK high-risk work.
Now part of HSI, with HSI's acquisition announcement citing more than 2,000 client organisations.
Curated RAMS library plus a COSHH library advertised at more than 15,000 substances.
Published individual pricing offers direct signup; team tiers publish user bands and prices before a sales conversation.
Digital RAMS signatures, approvals, review history and integrations suit dedicated H&S teams producing documents regularly.
Weaknesses
Pricing starts at £44/mo for Basic with 1 RAMS; Advanced is £99/mo for 3 RAMS, Pro is £190/mo for 6 RAMS, and Small Team starts from £275/mo billed annually plus setup.
HSI ownership may be a positive for enterprise buyers, but small UK builders may prefer a UK-SME-first product roadmap.
The public RAMS and Training Register feature sets do not list a built-in incident log, permits-to-work, site diary, attendance workflow or general site portal.
Individual RAMS plans offer direct signup, while team plans are billed annually plus a setup fee and higher-capability packages remain sales-assisted.
RAMS/COSHH on Gold from GBP50/user/mo (annual; GBP55 monthly)
Best for
Operations and H&S teams that want configurable inspection, RAMS, COSHH, reporting, assets, and client portal workflows in one broader field-service platform.
Team size
5+
Sweet spot
A multi-site contractor or compliance service provider with time to build custom forms and a budget for per-user Gold-tier access.
Strengths
Flexible form builder can support RAMS, inspections, COSHH, assets, reporting, and client portals in one configurable platform.
Mobile app and offline sync fit field teams that need to complete risk forms on site and report back later.
Public pricing and a free tier make the entry path clearer than demo-only enterprise EHS tools.
Weaknesses
RAMS and COSHH sit on the Gold plan, which is GBP50 per user per month billed annually (GBP55 on monthly billing) - expensive for small builders.
Requires custom form setup before it feels tailored; The Site Book generates construction documents from the project brief immediately.
No dedicated CPP, PCPP import, permits, site diary, or subcontractor tracking for a full CDM 2015 project pack.
Short, straight answers - the same questions real builders ask.
Can The Site Book share drawings with site users?
Yes, as practical site files rather than a formal drawing-control register. Business accounts can publish assigned project or site files such as drawings, plans, H&S documents, procedures, RAMS, CPPs, and emergency information for portal users to view. The important limit is revision control: v1 is file access for site users, not enterprise drawing management.
When is Procore better for drawings?
Procore is better when drawings are a core project-management workflow with revision history, markups, RFIs, submittals, specifications, collaborator access, and mobile drawing access at scale. Its public drawing-management pages describe that depth directly. The Site Book is not trying to replace that. It is a site file and H&S document portal for smaller builders.
What document categories should a site portal support?
For a small UK construction site, the useful categories are usually drawings or plans, RAMS, CPPs, H&S documents, procedures, site rules, emergency information, welfare details, fire arrangements, permits, and other project-specific files. The Site Book keeps those files attached to the project so portal users only see the site information they have been assigned.
Does document sharing replace inductions or briefings?
No. A document portal helps people find the latest assigned information, but it does not automatically prove someone has understood a site induction, RAMS briefing, or toolbox talk. The Site Book keeps file access close to induction and sign-off records so the site team can combine visibility with evidence, rather than treating a file link as training.
How do site users know when a shared document changes?
In The Site Book, important file or procedure updates can be sent to assigned portal users with email notifications and copyable links, so the site team is telling people about a change rather than hoping they check a folder. Because portal access is project-scoped, an update only reaches the people assigned to that site. For formal revision workflows with drawing registers and markups, an enterprise document-management platform such as Procore is the better fit.
How we built this comparison
Based on The Site Book Business plan scope and publicly available vendor pages for Procore, HandsHQ, and Velappity reviewed on 2026-05-31.
Every pricing, feature, and fit claim in this comparison is checked against public vendor documentation and, where relevant, independent sources. The “source basis” footer on each product card lists the exact URLs and the date we fetched them. The internal freshness dashboard flags source evidence after 45 days; priority pricing is scheduled for monthly review and feature or ownership claims for quarterly review. Last reviewed on .
UK construction compliance tool that ships RAMS + CPP + COSHH + inductions (readable and acknowledgeable in 9 worker languages on Business, with the language audit-recorded) + worker sign-off, including optional 4-digit shared-link PIN evidence on Business, plus site attendance, portal users, site files, document reviews, subcontractor evidence and inspections/actions.
Generate a site-specific RAMS first draft from a natural-language brief in under five minutes, ready for competent-person review - not a template library you hand-fill.
Controlled document workflow without an enterprise contract: version history and a recorded issue confirmation before a document is shared with a client or downloaded in the app on every plan, re-sign on revision with superseded signatures preserved plus PCPP import, cert tracking and document checking from the £39/month Pro plan - and on Business, optional named-approver routing (a designated approver accepts or rejects each version, with recorded reasons, before it can be issued) plus client approve/reject/request-changes via share links.
Transparent pricing: Starter £0, Pro £39/month or £360/year, Business £199/month with 10 management logins and 50 active site portal users. Worker document signing has no per-signature charge; project workers count as active portal users while assigned.
Build RAMS for any trade - add your own work types and method statements alongside the built-in library, reusable across projects, including a ready-made Commercial Solar PV group. Save a finished job as a reusable project template, or clone it, so the next job of the same shape starts from your own setup.
COSHH goes deep: a standalone COSHH assessment document, upload-a-Safety-Data-Sheet extraction, a site-specific substance register and an expert-reviewed library - plus per-worker RAMS sign-off and a one-click Audit Pack covering documents, sign-offs, worker evidence, attendance, incidents, COSHH, permits and up to the latest 500 live Site Diary entries.
