Scoped project access
Assign each portal user to selected projects/sites so they only see relevant site information.
Written by Nicola Dobbie, Founder, The Site BookLast reviewed
Business site portal
Give people on site the details they need, without giving them the office account.
Business includes a site portal for assigned workers, subcontractors, visitors and other site participants. They can see their project/site details, files, generated documents and check-in status from the browser.
thesitebook.co.uk
What the site portal covers
Site participant types
Use worker, subcontractor, visitor, delivery, client, consultant, inspector or other labels.
Site details and procedures
Show rules, welfare, emergency arrangements, principal contractor details and project documents.
Files and updates
Share drawings, H&S documents, RAMS, CPPs, procedures and update links from one project context.
Where it helps and where it doesn't
Pros
- Assigned portal users see only their project/site information
- Workers, subcontractors, visitors and other site participants are separate from internal team seats
- Portal users can view site details, procedures, files and generated documents
- Magic-link access works in a mobile browser without native app rollout
Cons
- No native mobile app — the portal runs in the browser
- Portal users are scoped to active project access; complex cross-project permissions need setup
- Client document review happens on the share link, not inside the site portal
The site portal is included in Business
Starter
£0- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- Worker document signing (no per-signature charge)
Pro
£39/mo or £360/yr- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- COSHH assessments (standalone doc, SDS upload, site-specific register)
- Worker cert tracking and expiry alerts
- Right-to-work evidence records
- Subcontractor tracking
- Toolbox talks
- Worker document signing (no per-signature charge)
- Integrations (Drive, Xero, Zapier)
Business
£199/mo- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- COSHH assessments (standalone doc, SDS upload, site-specific register)
- Worker cert tracking and expiry alerts
- Right-to-work evidence records
- Subcontractor tracking
- Toolbox talks
- Worker document signing (no per-signature charge)
- Integrations (Drive, Xero, Zapier)
- Up to 10 internal team logins
- Site Supervisor: a field-only login for whoever runs the site
- Up to 50 active site portal users
- Site attendance check-in/check-out
- Multilingual worker inductions (9 languages)
- Optional 4-digit PIN for shared-link document sign-off
- Slack Site Ready readiness checks
Site Control
£675/site/mo- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- COSHH assessments (standalone doc, SDS upload, site-specific register)
- Worker cert tracking and expiry alerts
- Right-to-work evidence records
- Subcontractor tracking
- Toolbox talks
- Worker document signing (no per-signature charge)
- Integrations (Drive, Xero, Zapier)
- Up to 10 internal team logins
- Site Supervisor: a field-only login for whoever runs the site
- Up to 50 active site portal users
- Site attendance check-in/check-out
- Multilingual worker inductions (9 languages)
- Optional 4-digit PIN for shared-link document sign-off
- Slack Site Ready readiness checks
- Permanent entrance QR: guest sign-in and contractor self-join
- CSCS credential capture, review and expiry alerts
- Digital induction gating before check-in
- Live people-on-site, attendance and audit-grade exports
- Single sign-on (SSO) with Okta or Microsoft Entra
- Public REST API with scoped account keys
- Signed real-time webhooks into your own systems
Running live sites with subcontractors? Site Control is the per-site enterprise tier above Business — entrance QR sign-in, CSCS checks, induction gating, live attendance and audit-grade exports. From £675/site per month, plus £5,000 setup.
Site portal questions
Do portal users count as internal team seats?
No. Business includes up to 10 internal team logins for office or management users, plus up to 50 active site portal users. Portal users are designed for workers, subcontractors, visitors and other people who need controlled access to site information without account settings or billing access.
How is the 50 active portal-user allowance counted?
It is account-wide across active project assignments, not 50 users per project. A worker added to a project gets a portal identity and counts while they have active access, including when they only need a document-signing link. Document signing itself has no per-signature charge.
What happens when the account reaches 50 active portal users?
Deactivate a person who no longer needs live access to free a slot; this does not delete their identity or recorded sign-off and attendance history. If more than 50 people need access at the same time, contact The Site Book to discuss raising the account limit. There is no published per-user add-on price.
Does the portal require a native mobile app?
No. The portal is part of the main web product and runs in the browser. Magic links or QR-style access can keep site access low-friction, while logged-in users are routed according to whether they are internal team members or portal users.
What can a portal user see?
A portal user only sees the projects/sites they are assigned to, including site details, site files, procedures, generated documents and check-in/check-out. They cannot access billing, account settings, unrelated projects or admin routes.
Compared against the competition
How TheSiteBook stacks up
Best Construction Site Access Software UK (2026)
No single tool wins for everyone: biometric platforms secure large perimeters, payroll-led tools nail time and attendance, and only The Site Book's Site Control generates the UK CDM pack while controlling per-site contractor access.
See comparison →
Best Contractor Site Portal Software UK
The Site Book is the best contractor site portal fit for small UK builders who need workers, subcontractors, visitors, and site participants to access assigned H&S information, attendance and files without becoming internal team seats.
See comparison →
Site Book Site Control vs SiteConnect
SiteConnect is the affordable published-price H&S choice for smaller NZ/AU/UK teams, while Site Control wins for UK builders who need CDM document generation, RFIs and per-site unlimited workers.
See comparison →