Written by Nicola Dobbie, Founder, The Site Book — Last reviewed
Run the job, not just the paperwork
Most compliance tools stop at documents. We help you manage the actual site — incidents, permits, daily records, and subcontractor tracking. All linked to your project, all auditable.
Everything you need to manage the site
Four tools that turn a paper folder into a proper audit trail.
Incident & Near-Miss Log
Record incidents when they happen — timestamped, project-linked, with photos and witness details. We flag potential RIDDOR reports automatically. If the HSE asks, you've got a proper audit trail, not a scribble in a notebook.
Permits to Work
Hot works, confined space, excavation — create, issue, and track permits without paper forms. Each permit is logged against the project with who issued it, who received it, and when it expires. Everything stored and auditable.
Site Diary
Daily records of what happened on site — weather, visitors, deliveries, progress, problems. Takes 2 minutes at the end of the day. Worth its weight in gold if a dispute or insurance claim comes up later.
Subcontractor Tracking
Track your subs' insurance, RAMS, public liability, and other documents. Get alerts before anything expires. Stop chasing people for paperwork — see at a glance whether every firm on your site is compliant.
What's included
- Incident & near-miss logging with timestamped records
- Automatic RIDDOR flagging for reportable incidents
- Permits to work — hot works, confined space, excavation, and custom
- Site diary with daily records, weather, visitors, and progress
- Subcontractor document tracking with expiry alerts
- Photo upload on incidents and diary entries
- Full audit trail — every record linked to the project
- Export everything — your records, your data, always
If the HSE turns up tomorrow, could you show them your incident log, your permits, and your site records?
With The Site Book, yes. Every record is timestamped, project-linked, and exportable. Open the app and show them. No rummaging through a van full of folders.
That's what ‘audit-ready’ actually means.
What's included at each tier
| Feature | Starter£0 | Pro Monthly£39/mo | Pro Annual£30/mo | Business£99/mo |
|---|---|---|---|---|
| First project free | — | — | — | |
| RAMS generator | ||||
| PDF download | ||||
| Worker sign-off | ||||
| Unlimited projects | ||||
| CPP generator | ||||
| COSHH library | ||||
| Team members | — | — | ||
| Priority support | ||||
| Site inductions | — | |||
| Toolbox talks | — | |||
| Multi-site rollout | — | |||
| Save £108/yr vs monthly | — | — | — |
Common questions about site management
Do I need an incident log?
Under CDM 2015 and RIDDOR, you are required to record workplace accidents and certain near-misses. Even where it's not strictly required, a proper incident log protects you — if a worker makes a claim or the HSE investigates, you've got a contemporaneous record of what happened. Writing it down at the time is always better than trying to remember six months later.
What permits can I manage?
We support hot works, confined space entry, excavation, working at height, and custom permit types. Each permit records who issued it, who received it, what work is covered, and when it expires. All stored against the project and available for audit.
Can I export my site diary?
Yes. You can export your site diary entries, incident logs, permits, and all other records at any time. Download as part of your full project export, or export individual records. Your data is always yours — even after cancelling.
Honest pros and cons
Pros
- Incidents, permits, site diary, and subs in one audit trail
- Permit-to-work templates for hot works, confined space, and isolation
- Role-based access — subs only see what they need
- Export everything as PDF or CSV for audits
Cons
- No Procore / Autodesk Construction Cloud sync yet
- No Gantt-style programme scheduling — use alongside your tools
- CSV import for historic records is manual (mapping required)
Why The Site Book
- Only UK construction compliance tool that ships RAMS + CPP + COSHH + inductions + worker sign-off in one flat-rate subscription.
- AI-generated documents are site-specific from a natural-language brief, not a template library you hand-fill -cuts writing a RAMS from 2 hours to under 5 minutes.
- Worker sign-off, PCPP import, cert tracking, and document checking are included at the entry tier, not locked behind an enterprise plan.
- Transparent flat-rate pricing starting at £30/mo -no per-seat surprise as the team grows.
Your first project — done today
No card needed. No catch. Set up a project, log an incident, issue a permit, and see how it works on a real job.
Compared against the competition
How TheSiteBook stacks up
Alternatives to HandsHQ for Small Builders (UK 2026)
HandsHQ is a genuinely good tool - but it's built for mid-to-large contractors with dedicated health and safety staff, and if your team is under ten people you're almost certainly paying for scale you don't use.
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Best Alternatives to RAMS App for UK Builders (2026)
The top credible alternatives to RAMs App for builders who have outgrown template-only tooling - The Site Book for full CDM coverage at flat-rate pricing, HandsHQ for enterprise, RapidRAMS for pay-per-document, Evalu-8 for broader EHS, CDM Wizard as a free learning starting point, and Word/Excel for DIY paperwork.
See comparison →
Best Construction Compliance Software (2026)
Full compliance suites ranked - The Site Book for CDM document creation at small-builder prices, Evalu-8 for broad enterprise EHS, Procore for integrated project management, and SafetyCulture for ongoing inspection workflows.
See comparison →