Written by Nicola Dobbie, Founder, The Site BookLast reviewed
Site management
Run the site, not just the paperwork
Most compliance tools stop at documents. We help you manage the actual site — people on site, files, procedures, incidents, permits, daily records, and subcontractor tracking. All linked to your project, all auditable.
Everything you need to manage the site
The tools that turn a paper folder into a proper site record.
Site Attendance
Check workers, subcontractors, visitors and other site participants in and out of a project. Keep a live people-on-site view for H&S, then export attendance history when you need an audit trail.
Site Portal & Files
Share drawings, plans, H&S documents, RAMS, CPPs, emergency information and site procedures with assigned portal users. This is a practical site-file portal, not formal drawing revision control.
Document Review Evidence
Mark documents as under review or approved, keep reviewer notes and preserve review history. This helps the office show who checked what without adding a heavy enterprise approval system.
Subcontractor Evidence Records
Record RAMS, certificates, insurance and other subcontractor evidence, review linked file references, and keep the record against the project instead of chasing the same paperwork through email threads.
Site Inspections & Corrective Actions
Run lightweight site checks, record findings, assign corrective actions, set due dates and preserve the action trail. It is built for practical H&S follow-up, not a full QMS rollout.
Incident & Near-Miss Log
Record incidents when they happen — timestamped, project-linked, with photos and witness details. We flag potential RIDDOR reports automatically. If the HSE asks, you've got a proper audit trail, not a scribble in a notebook.
Permits to Work
Hot works, confined space, excavation — create, issue, and track permits without paper forms. Each permit is logged against the project with who issued it, who received it, and when it expires. Everything stored and auditable.
Site Diary
Daily records of what happened on site — weather, visitors, deliveries, progress, problems. Takes 2 minutes at the end of the day. Worth its weight in gold if a dispute or insurance claim comes up later.
Subcontractor Tracking
Track your subs' insurance, RAMS, public liability, and other documents. Get alerts before anything expires. Stop chasing people for paperwork — see at a glance whether every firm on your site is compliant.
What's included
- Site attendance check-in/check-out for workers, subcontractors, visitors and other site participants
- Live people-on-site H&S view and emergency roll-call support
- Site portal for assigned people to view site details, procedures and generated documents
- Site files, drawings, plans, RAMS, CPPs, H&S documents and emergency information
- Shareable update links and email notifications for important site file changes
- Document review status, reviewer notes and review history
- Subcontractor evidence records, linked file references, review decisions and archive state
- Site inspections, checklist items, corrective actions, due dates and completion records
- Incident & near-miss logging with timestamped records
- Automatic RIDDOR flagging for reportable incidents
- Permits to work — hot works, confined space, excavation, and custom
- Site diary with daily records, weather, visitors, and progress
- Subcontractor document tracking with expiry alerts
- Photo upload on incidents and diary entries
- Full audit trail — every record linked to the project
- Export everything — your records, your data, always
If the HSE turns up tomorrow, could you show them your incident log, your permits, and your site records?
With The Site Book, yes. Every record is timestamped, project-linked, and exportable. Open the app and show them. No rummaging through a van full of folders.
That's what ‘audit-ready’ actually means.
What's included at each tier
Starter
£0- First project free
- RAMS generator
- PDF download
- Worker sign-off
Pro Monthly
£39/mo- Unlimited projects
- RAMS generator
- CPP generator
- COSHH library
- Site inductions
- Toolbox talks
- Worker sign-off
- PDF download
Pro Annual
£30/mo- Unlimited projects
- RAMS generator
- CPP generator
- COSHH library
- Site inductions
- Toolbox talks
- Worker sign-off
- PDF download
- Save £108/yr vs monthly
Business
£199/mo- Unlimited projects
- RAMS generator
- CPP generator
- COSHH library
- Site inductions
- Toolbox talks
- Worker sign-off
- PDF download
- Up to 5 internal team logins
- Up to 25 active site portal users
- Site attendance check-in/out
- Site files, drawings and procedures portal
- Shareable update links and notifications
- Document review status and history
- Subcontractor evidence records and review
- Site inspections and corrective actions
- Business support for rollout questions
Running live sites with subcontractors? Site Control is the per-site enterprise tier above Business — entrance QR sign-in, CSCS checks, induction gating, live attendance and audit-grade exports. From £675/site per month, plus £5,000 setup.
Common questions about site management
Do I need an incident log?
Under CDM 2015 and RIDDOR, you are required to record workplace accidents and certain near-misses. Even where it's not strictly required, a proper incident log protects you — if a worker makes a claim or the HSE investigates, you've got a contemporaneous record of what happened. Writing it down at the time is always better than trying to remember six months later.
What permits can I manage?
We support hot works, confined space entry, excavation, working at height, and custom permit types. Each permit records who issued it, who received it, what work is covered, and when it expires. All stored against the project and available for audit.
Can I export my site diary?
Yes. You can export your site diary entries, incident logs, permits, and all other records at any time. Download as part of your full project export, or export individual records. Your data is always yours — even after cancelling.
Does this include site sign-in and sign-out?
Yes. Business includes site attendance check-in/check-out for workers, subcontractors, visitors and other site participants. It is designed for H&S visibility, emergency roll call and audit evidence, not payroll or timekeeping.
Can people on site see drawings and procedures?
Yes. Assigned site portal users can see the files and generated documents linked to their project, including drawings, plans, RAMS, CPPs, H&S documents, procedures and emergency information. Version-controlled drawing registers are not part of the first release.
What Business evidence workflows are included?
Business adds document review status and history, subcontractor evidence records and review, site inspections and corrective actions. The point is to help a small firm prove who reviewed a document, what evidence was recorded, what was found on site, and what action was taken without adopting an enterprise EHS platform.
Where it helps and where it doesn't
Pros
- Incidents, permits, site diary, and subs in one audit trail
- Business adds document reviews, subcontractor evidence records, inspections and corrective actions
- Permit-to-work templates for hot works, confined space, and isolation
- Export everything as PDF or CSV for audits
Cons
- No Procore / Autodesk Construction Cloud sync yet
- No Gantt-style programme scheduling — use alongside your tools
- CSV import for historic records is manual (mapping required)
Why The Site Book
- UK construction compliance tool that ships RAMS + CPP + COSHH + inductions + worker sign-off plus Business site attendance, portal users, site files, document reviews, subcontractor evidence and inspections/actions.
- AI-generated documents are site-specific from a natural-language brief, not a template library you hand-fill - cuts writing a RAMS from 2 hours to under 5 minutes.
- Worker sign-off, PCPP import, cert tracking, and document checking are included at the entry tier, not locked behind an enterprise plan.
- Transparent pricing: Starter £0, Pro £39/month or £360/year, Business £199/month with 5 internal team logins and 25 active site portal users.
- Build RAMS for any trade - add your own work types and method statements alongside the built-in library, reusable across projects, including a ready-made Commercial Solar PV group.
Your first project — done today
No card needed. No catch. Set up a project, log an incident, issue a permit, and see how it works on a real job.
Compared against the competition
How TheSiteBook stacks up
Best Construction Site Access Software UK (2026)
No single tool wins for everyone: biometric platforms secure large perimeters, payroll-led tools nail time and attendance, and only The Site Book's Site Control generates the UK CDM pack while controlling per-site contractor access.
See comparison →
Best Contractor Management Software UK (2026)
UK "contractor management software" splits into two different jobs — prequalifying contractors before hire (SafeContractor, Sypro) and running them once they are on site (Collabor8Online, Re-flow, Chime, Site Control) — and The Site Book's Site Control is the on-site option that also generates the UK CDM pack.
See comparison →
The Site Book Site Control vs HammerTech
HammerTech's breadth, permit depth and turnstile hardware suit large multi-site GCs, while Site Control is lighter, UK-CDM-first and transparently priced for builders who need RAMS/CPP/COSHH generation and fast per-site rollout.
See comparison →